Terms of Enrolment
  1. Each applicant’s name will be placed on the College’s waiting list on payment of the Application for Enrolment fee of $55.00 (GST incl) per student. Such placement of name does not constitute enrolment and this fee is non-refundable.
  2. Before acceptance, all applicants for places may be required to attend an interview and/or undertake an assessment to ensure that, so far as possible, students attending the College are likely to benefit from the courses provided. Such assessment results will not, on their own, determine whether an applicant is accepted.
  3. The offer of enrolment is at the discretion of the Principal who will consider each case on its merits in light of enrolment priorities and the availability of places.
  4. An Establishment Fee of $1,500.00 is payable upon acceptance of enrolment.  $1,000.00 of this Establishment Fee will be held as a refundable deposit.  This portion of the Establishment Fee will be refunded either on completion of Year 12 or after one full term’s notice of withdrawal has been provided to the College in writing.  The balance of this Establishment Fee is non-refundable. Should you decide to withdraw the enrolment prior to your child commencing at the College, the full $1,500.00 Establishment Fee is non-refundable.
  5. Notice of Withdrawal. One full term’s notice is required in writing as notice of withdrawal of enrolment. A full term’s fees will be charged if one term’s notice is not given.
  6. Parents should note that it is their responsibility to notify the College in writing if there are any changes to the information given on the Application for Enrolment form (eg. address, phone number). Failure to do so may result in the application losing its place of priority.
  7. Parents will cooperate with the College in matters of College management and discipline and acknowledge that this cooperation is important for the well-being and progress of their child.
  8. Camps and excursions are an integral part of the College curriculum and attendance is compulsory.
  9. Participation in the Religion and Values Education program is compulsory, as is attendance at weekly Chapel services and other celebrations such as the Easter and Carol Services and Presentation Night.
  10. Wearing of the College uniform correctly is compulsory and parents agree to support rules in the matter of jewellery and hair.
  11. A condition of entry to the College is that parents or guardians agree to abide by these Terms of Enrolment. The Principal has the right to dismiss, or to suspend, any student from the College on the grounds of wilful misconduct or unacceptable behaviour, or failure to obey the rules of the College as outlined in the Student Diary or any reasonable instruction by a member of staff.
  12. In circumstances of separated parents, the College requires copies of Court Orders if applicable and parents are expected to abide by the guidelines for ‘Communication with Separated Parents’.



Standard Collection Notice
  1. The School collects personal information, including sensitive information about students and parents or guardians before and during the course of a student’s enrolment at the School. This may be in writing or in the course of conversations.  The primary purpose of collecting this information is to enable the School to provide schooling to the student and to enable them to take part in all the activities of the School.
  2. Some of the information we collect is to satisfy the School’s legal obligations, particularly to enable the School to discharge its duty of care.  We may include student’s and student’s parents’ contact details in a class list and school directory.
  3. Laws governing or relating to the operation of a school require certain information to be collected and disclosed.  These include relevant Education Acts, Public Health and Child Protection laws.
  4. Health information about students is sensitive information within the terms of the Australian Privacy Principles under the Privacy Act.  We may ask you to provide medical reports about students from time to time.
  5. The School from time to time discloses personal and sensitive information to others for administrative and educational purposes, including to facilitate the transfer of a student to another school.  This includes to other schools, government departments, medical practitioners, and people providing services to the School, including specialist visiting teachers, sports coaches, volunteers and counsellors.
  6. Personal information collected from students is regularly disclosed to their parents or guardians.
  7. The School may store personal information in the ‘cloud’ which may mean that is resides on servers which are situated outside Australia.
  8. The School’s Privacy Policy sets out how parents or students may seek access to personal information collected about them.  However, there will be occasions when access is denied.  Such occasions would include where access would have an unreasonable impact on the privacy of others, where access may result in a breach of the School’s duty of care to the student, or where students have provided information in confidence.
  9. The School Privacy Policy also sets out how you may complain about a breach of privacy and how the School will deal with such a complaint.
  10. As you may know the School from time to time engages in fundraising activities.  Information received from you may be used to make an appeal to you.  It may also be disclosed to organisations that assist in the School’s fundraising activities solely for that purpose.  We will not disclose your personal information to third parties for their own marketing purposes without your consent.
  11. On occasions information such as academic and sporting achievements, student activities and similar news is published in School newsletters, magazines and on our website.  Photographs of student activities such as sporting events, school camps and school excursions may be taken for publication in School newsletters, magazines and on our website.
  12. If you provide the School with personal information of others, such as doctors or emergency contacts, we encourage you to inform them that you are disclosing that information to the School and why, that they can access that information if they wish and that the School does not usually disclose this information to third parties.



Business and Other Regulations

It is understood and agreed to that:

  • In the interpretation of the regulations the word “fees” includes all fees as applicable and the word “parents” includes guardian/s if appropriate.
  • The person/s signing the application must be responsible for payment of all fees and charges.
  • College fees are payable in advance or by the notified date during each year.
  • A pro rata charge will be made for new students entering the College for the first time after a term has commenced. If a student leaves during a term, no refund will be made for the remaining portion of the term.
  • Only in exceptional circumstances, at the discretion of the Board, will a student be allowed to enter a new term if the fees from the previous term are part or fully unpaid.
  • The College’s Finance Manager is authorised by the College Board to take such action as deemed necessary to recover fees or charges, including interest and recovery costs.
  • No reduction in fees can be made because of temporary absence from the College.
  • Fees are subject to alteration by the College Board from time to time and, where possible, notice of any such alteration will be given in advance.
  • Late Payment: For fees paid per term an administration charge of $55.00 per month will be charged if fees are not paid by the due date. Also, for fees paid per month, an administration charge of $22.00 per month applies for late payment. These fees are subject to change from time to time.

Aitken College complies with the National Privacy Principles. The school has a Privacy Policy in conformity with the legislation and a copy is available from Reception.